Anti-Harassment Committee Guidelines, Japan Society for Southeast Asian Studies
Established December 8, 2012
Article 1 (Objective)
The JSSEAS Anti-Harassment Committee formed to prevent and take corrective measures against all types of harassment, as per the anti-harassment guidelines of the Japan Society for Southeast Asian Studies (JSSEAS).
Article 2 (Committee Members)
The Anti-Harassment Committee consists of the following members.
(1) Two board members named by the President
(2) Three non-board member participants selected by the President and approved by the Board of Directors
The aforementioned five committee members elect one chairperson and one vice-chairperson from among themselves.
When selecting committee members, in principle, there shall be at least two male and two female members.
If the committee deems it necessary, and after obtaining approval from the Board of Directors, the committee may include a few temporary members.
Article 3 (Term of Office of Committee Members)
The term of office of the committee members shall be the same as that of the board members. The committee members may be reappointed.
Article 4 (Mission)
The mission of the Anti-Harassment Committee is as follows.
- Awareness-Raising Activities for Harassment Prevention
In all types of JSSEAS activities, the Anti-Harassment Committee raises awareness about harassment.
- Consultation Activities to Understand the Situation
Committee members provide e-mail consultation and other opportunities to talk with victims on an individual basis. In cases where the victim demands concrete action by JSSEAS, the committee accepts a written application using the consultation form, as specified elsewhere. Upon request for a consultation, the committee determines whether the issue needs investigation by JSSEAS. If deemed necessary, the committee conducts investigations by interviewing the victim and the alleged perpetrator.
- Actions in Cases Where Harassment Occurred, Is Occurring, or Is Very Likely to Have Occurred/Is Occurring
If after the above-described investigations, the committee finds the issue to be probable harassment that must be addressed by JSSEAS, the committee shall request or recommend that the board take a due action, such as admonishing the alleged perpetrator or notifying the perpetrator’s affiliated organization of the issue.
- Neutrality of Members
In cases where a committee member is involved, the member shall not take part in the deliberations concerning the case.
Article 5 (Information Sharing and Disclosure)
Privacy shall be ensured when sharing, within the committee, information acquired through transactions, including consultation activities set forth in Article 4, reporting to the board, or disclosing information at a plenary meeting or on other occasions.
While ensuring privacy, harassment information should be actively disclosed as an effective means of preventing subsequent harassment.
Article 6 (Holding Committee Meetings)
For the activities set forth above, the Anti-Harassment Committee shall hold meetings at least annually and hold unscheduled meetings on an as-needed basis.
Article 7 (Expenses Required for Committee Activities)
Expenses incurred in holding committee meetings, travel expenses of committee members involved in investigative interviews, and other expenses shall be stipulated separately by the board.
Article 8 (Revision to or Repeal of the Guidelines)
These guidelines shall be revised or repealed upon resolution by the Board of Directors.