Bylaws of Japan Society for Southeast Asian Studies

Established and effective November 11, 1966

Revised June 10, 1984

Revised December 1, 2002

Revised June 13, 2004

Revised December 12, 2004

Revised June 11, 2006

Revised November 30, 2008

Revised November 23, 2019

Chapter 1 General Provisions

Article 1 (Name)

The name of the Society is the Japan Society for Southeast Asian Studies.

Article 2 (Office)

  1. The Society shall have its principal office at its headquarters (school).
  1. The headquarters (school) shall be set up at a university or other educational institution designated by the President.
Chapter 2 Objective and Projects

Article 3 (Objective)

The goal of the Society is to promote and disseminate Southeast Asian studies.

Article 4 (Projects)

To achieve the goal stipulated in Article 3, the Society pursues the following projects:

(1) Journal publication

(2) Holding conferences for research and research presentations

(3) Holding plenary meetings

(4) Other relevant projects

Chapter 3 Society Members

Article 5 (Member Classes)

The Society shall consist of the following two classes of members.

(1) Regular member: An individual who endorses the objective of the Society and has paid his/her membership fee

(2) Special member: An individual or organization admitted to become a member at a plenary meeting to support the Society in pursuing its projects

Article 6 (Membership Fee)

  1. Society members are required to pay their membership fee.
  1. The amount of the membership fee shall be determined at a plenary meeting.
Chapter 4 Board Members and Staff

Article 7 (Classes and Numbers Appointed)

The Society shall have the following board members.

(1) Directors: up to 24

(2) Auditors: 2

(3) President: appointed from among the directors.

Article 8 (Elections and Other Matters)

  1. The board members of the Society shall all be appointed from among the regular members and approved at a plenary meeting.
  1. Of the directors, eighteen (18) shall be elected by regular members casting votes by secret ballot.
  1. The President shall be elected by the directors from among themselves and appointed as stipulated in Item 2 above.
  1. The President is allowed to appoint up to six (6) additional directors by consent of the directors stipulated in Item 2.
  1. The President shall appoint auditors. The auditors are not allowed to also serve as a director or staff member of the Society.

Article 9 (Duties)

  1. The President shall represent the Society and preside over its operations.
  1. A few board members shall be elected from among the board members to execute general affairs, accounting, and other operations of the Society.
  1. The auditors shall audit accounts and report the results at the plenary meeting.

Article 10 (Terms and Other Matters)

  1. The term of board members shall be two (2) years.
  1. Board members may be reappointed. However, reappointment exceeding three consecutive terms shall be avoided.
  1. Even after resignation or expiration of their term, board members shall perform their duties until incoming directors take office.

Article 11 (Staff)

  1. The Society shall appoint some staff members to execute general affairs, accounting, and other Society operations.
  1. The staff members shall assist the directors in charge of their respective operations.
  1. The President shall appoint staff members after obtaining approval of the Board of Directors.
Chapter 5 Plenary Meeting

Article 12 (Constitution/Authority)

The plenary meeting, organized by the regular members, is the supreme decision-making body of the Society.

Article 13 (Classes and Holding of Plenary Meetings)

  1. Plenary meetings of the Society fall into two classes: regular and unscheduled plenary meetings. The President summons these meetings.
  1. The regular plenary meeting shall be held at least once a year.
  1. Unscheduled plenary meetings shall be held under one of the two following circumstances:

(1) When the Board of Directors recognizes the need

(2) When one-fifth or more of all regular members submit a written request that notes the purpose of holding a plenary meeting

Article 14 (Voting Right)

Each regular member shall have an equal voting right.

Article 15 (Resolution)

Decisions regarding business of plenary meetings, excepting matters stipulated elsewhere in the Bylaws, shall be made by the majority of the regular members in attendance at the meeting. Where the votes are equally divided, the chair of the meeting shall have the casting vote.

Chapter 6 Board of Directors

Article 16 (Constitution)

The Board of Directors shall consist of directors.

Article 17 (Authority)

The Board of Directors shall carry out the following affairs, as well as the matters stipulated in the Bylaws.

(1) Deliberate and make decision on matters to bring to a plenary meeting.

(2) Execute matters decided at plenary meetings.

(3) Execute affairs of the Society not requiring resolution at a plenary meeting.

Chapter 7 Accounting

Article 18 (Budget and Settlement of Accounts)

Income and expenditure budgets and settlement of accounts shall first be audited by the auditors and approved by the Board of Directors, and then approved at a plenary meeting.

Article 19 (Accounting Year)

The accounting year for the Society shall start on January 1 and end on December 31 each year.

Chapter 8 Revision to the Bylaws

Article 20 (Revision to the Bylaws)

Changes to the Bylaws shall be subject to resolution at a plenary meeting made by two-thirds or more votes of the attendees.

Chapter 9 Miscellaneous

Article 21 (Detailed Rules of the Society)

Detailed rules required to enforce the Bylaws shall be established by the President after being subjected to the resolution of the Board of Directors.

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